HVAC
The all-in-one platform for HVAC businesses
Dispatch the right tech, quote installs and repairs in minutes, run recurring maintenance, and get paid the day the job is done.
14-day free trial · No credit card required
Trusted by service businesses across every trade
Built for your trade
Why HVAC teams choose iCrewO
Stop juggling the schedule
See every install, service call and PM on one calendar, and assign techs by skill, availability and how close they are.
Win more installs
Build branded good-better-best estimates on site and let customers approve online — no more quotes lost in an inbox.
Never miss a maintenance visit
Recurring service agreements generate the jobs automatically, so seasonal tune-ups and filter changes run themselves.
Estimates & Quoting
Quote HVAC jobs in minutes.
Build branded estimates from your catalog, apply taxes and discounts, and let customers approve online — so quotes stop getting lost in an inbox.
- Pull materials and labor straight from your catalog
- Send branded estimates customers approve online
- Offer good-better-best options to win bigger jobs
Scheduling & Dispatch
Dispatch the right crew, track every job.
A drag-and-drop calendar and smart crew assignment keep the right tech on the right job — and recurring work books itself.
- Drag-and-drop day and week calendar
- Assign crews by skill, availability and proximity
- Recurring jobs generate visits automatically
Everything in one platform
All the tools to run the business
CRM, scheduling, estimates, invoicing and crew management — built to work together.
CRM & Lead Management
Track every lead from first call to closed deal.
Estimates & Quoting
Build professional estimates in minutes.
Scheduling & Dispatch
Schedule, dispatch and track jobs in real time.
Invoicing & Payments
Invoice on site and get paid faster.
Crew Management
Organize teams, skills and time.
Online Payments
Accept payments without leaving the job.
Mobile App
Your whole business in your pocket.
Floor Plans & Field Notes
Capture the site, visually.
And a lot more
Plus the details that save you time
The depth that adds up — recurring work, smart dispatch, online approvals and more.
Recurring jobs & maintenance
Auto-generate seasonal visits and service agreements.
Smart crew assignment
AI picks the right tech by skill, availability and proximity.
Reusable price catalog
Materials, services and packages, priced once.
Online estimate approval
Customers approve and ask questions online.
Payment schedules & deposits
Collect deposits and bill by milestone.
Branded PDFs
Estimates and invoices that look the part.
HVAC FAQ
Can iCrewO handle maintenance agreements?
Yes — set up recurring jobs and iCrewO generates each visit on the calendar automatically, with reminders to the customer and crew.
Can my techs use it in the field?
Yes. The mobile app gives techs their schedule, job details, photos and time tracking — and works even with a weak signal on a rooftop.
Can I take payment on site?
Absolutely. Turn a completed job into an invoice in one tap and collect card or online payment before you leave.
Ready to run your HVAC business on iCrewO?
Start free in minutes. No credit card required.